A trade workshop at night, roller door half open, ute backed in
AI for tradies · Brisbane

AI for tradies — less admin, more billable hours

Every tradie business I've worked with has the same shape: the work is fine, the paperwork is killing them. Quoting takes evenings. Invoicing takes weekends. Chasing overdue accounts sits in the "I'll do it Monday" pile until Monday becomes six Mondays.

What actually gets built for trade businesses

The good news: this is exactly the kind of admin that custom automation eats for breakfast. Not a chatbot. Not a $200/month SaaS. One app, fixed price, own it when it's live.

  • Quote-to-invoice automation — quote gets sent, follow-up drafts itself at day 3, day 7, day 14. When they accept, the deposit invoice fires and the job hits your schedule. No re-keying anything.
  • Invoice chase — reads every unpaid invoice, drafts the chase in your voice, ranks by what earns back most first. Cuts DSO around 25%.
  • Job scheduling + subbie coordination — every job, every crew, every subbie, one screen. SMS-first for the field so nobody needs a new login.
  • Site debrief capture (Fieldy) — 60-second voice note at knock-off becomes a client email, a task on the board, and a follow-up scheduled. Site knowledge stops walking off the job with your best guy.
  • WHS + compliance paperwork reminders — permits, RCD tests, ticket expiries — all track themselves and remind you before they're due.

When it starts making sense

Roughly: 3 staff or more, doing 20+ quotes / month, running Xero or thinking about it, and losing at least 5 hours of the owner's week to admin. Below that scale it might still be worth talking, but honestly the ROI is thinner.

Brisbane River at night with a neon-lit container ship moving upriver

What it plugs into

If you're currently on a whiteboard and a WhatsApp group, that's fine too — plenty of trade businesses start there.

  • Xero (accounting)
  • simPRO, ServiceM8, WorkflowMax, AroFlo (job management — depending on what you're on)
  • MS 365 / Gmail (inbox)
  • HighLevel / HubSpot (CRM)
  • SMS + WhatsApp for the field
A container's journey: gate, crane, ship, along one lane

How the Leak Check works

Twenty minutes — I'll come to the yard if you're northside. Straight read either way.

Five work stations along a quay joined by one glowing lane
Straight answers

Before you ask.

I'm a two-man operation. Am I too small?
Probably yes for a full ops build, no for a single invoice-chase automation. The Leak Check will tell you honestly.
We use paper. Can you still build for us?
Yes, but the first job is usually to get you off paper on the pieces that matter. Xero + a job manager first, then the AI on top.
Will my crew use it?
Only if it's SMS-first and doesn't need a new login. That's how I build it.
How much?
$6k–$25k for a single-app build, fixed price. Cost detail here.
Free 20-minute meeting

Stop bending.
Start shipping.

Tell us what's going wrong. Michael calls you back — usually the same day — twenty minutes, no pitch, no charge.

Book a free meeting How we charge
Call0403 475 099 Emailhello@kindraai.dev

20 minutes. We find where the money's going. No pitch.